Hagerman City Council Minutes: June 01, 2016

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL: Councilman Jeffries, Hauser, Bland and Winther were present. Councilman Carl Jeffries chaired the meeting for the evening. Mayor Pete Weir was absent. Attorney Phil Brown was also present.

AGENDA AMENDMENTS: Superintendent Hulme requested an item be added to the agenda. He did not have all of the necessary information until the morning of the council meeting. The added item will be a discussion about the ADA (American Disabilities Act) sidewalk work in the city park. Councilman Bland made the 1 st motion to add this item to the agenda. Councilman Hauser made the 2 nd motion. There was no further discussion. The motion passed.

TREASURER’S REPORT: The bills for 06-01- 2016 totaled $15,584.15. The bills were read into the record. Councilman Winther made the 1 st motion to pay the bills as read. Councilman Bland made the 2 nd motion. There was no further discussion. The motion passed.

MINUTES OF 05-18- 2016: Councilman Hauser made the 1 st motion to approve the minutes as written. Councilman Bland made the 2 nd motion. There was no further discussion. The motion passed.

FIRE/QRU REPORT: Chief Tim Peterson was present. His report is on file.

POLICE REPORT: Officer Kelby Cornett was absent. His report is on file.

SUPERINTENDENT REPORT: Superintendent Justin Hulme was present. His report is on file. Justin presented a revised drawing detailing the proposed stairs and sidewalk work for ADA access in the city park. A copy of the diagram is on file. Councilman Bland made the 1 st motion to proceed with the proposed ADA work as presented on the diagram. Councilman Winther made the 2 nd motion. There was no further discussion. The motion passed.

NEW BUSINESS:

1. RENT THE SPEED TRAP SIGN: A request was made to the city, from a resident out of town, asking if they could have permission to rent the speed trap sign for 10 days. They want to use the sign on Kanaka Rapids Road. A short discussion followed and the majority opinion was that the city should not rent its equipment. Councilman Bland made the 1 st motion; do not rent out the speed trap sign. Councilman Winther made the 2 nd motion. There was no further discussion. The motion passed.

2. PERMIT TO SELL FIREWORKS/CHAPPEL’S MARKET: Councilman Bland made the 1 st motion to approve the permit. Councilman Hauser made the 2 nd motion. There was no further discussion. The motion passed.

3. CHANGES TO THE PROPOSED NEW ZONING MAP: This discussion will be included on the next Planning and Zoning agenda.

4. F. GRABHER/SEWER CONNECTION: Mr. Grabher owns property on the west side of the Buckeye Ditch. The property is within 300 feet of a city connection. As city code states, he is required to connect to city services, he cannot put in a drain field or septic system. Mr. Grabher is concerned as to how the sewer connections can be completed. Boring under the Buckeye is one option, or damming the ditch and creating a diversion is another option. Councilman Jeffries said he will contact Mr. Yore, the Buckeye Ditch district manager, for Mr. Grabher to begin a discussion about these concerns.

5. USDA FUNDING/DAVE FLESHER: Mr. Flesher presented the funding application for the wastewater project to the council. For the size of our community, this is an expensive project, he stated. As the city adds system users, more funds will be recouped. Dave presented a break-down of funding, interest, loan funds, and anticipated grant funding. On the paperwork, he presented 2 options of which the council needs to choose one at this meeting; either to go forward and build cell #3 now or choose to proceed without cell #3. Triggers will be written into the engineering which will alert the city to when cell #3 will become necessary. That could be in 2 or 3 years or as far away as 10 years. Other points he touched on were to encourage conservation, do a rate study, to be aware of the rising costs of treatment and storage. A discussion followed as the council members reviewed the figures which were presented and directed several questions to Mr. Flesher. Councilman Hauser made the 1 st motion to NOT include cell #3 at this time. Councilman Bland made the 2 nd motion. There was no further discussion. The motion passed.

Mr. Flesher then spoke of the need to make City Hall ADA compliant. The building’s restrooms are currently not handicapped accessible and the front entrance is difficult to use.

OLD BUSINESS:

1. WASTEWATER FACILITY UPDATE: Mark Holtzen was present. He said he felt Mr. Flesher had covered everything for the evening. He also thanked Mr. Flesher for all of his work with the many entities participating in this project.

2. 2. HARBISON /CRUSHED PIPE/HAGERMAN AVE.: Mayor Weir and Councilman Hauser are going to meet with Mr. Guffy to discuss the pipe on his property. Councilman Hauser made the 1 st motion to TABLE this discussion until the next meeting. Councilman Jeffries made the 2nd motion. There was no further discussion. The motion passed.

TABLED:

1. A. RAY/WATER DAMAGE: Anna Ray has had a problem with ground water seeping into the area under her house. She has had the water pumped out and also, with Justin, the meter pit was pumped out. The water is not from a city source, it is not chlorinated. The city will be installing a French drain in the area to help remove the standing water. Anna has requested help from the city on paying the pumping bill with Summit Restoration. She filed a tort claim with ICRMP and it was denied. Councilman Hauser made the 1 st motion for the city to help Anna pay the pumping bill. The entire billed amount was $992.86. Councilman Hauser, Jeffries and Bland voted AYE> Councilman Winther voted Nay. The motion passed.

2. CITY HALL REMODEL: 3 drafts of remodel plans were presented to the council at the 05-18-2016 meeting. No action was taken at that time. As Mr. Flesher had said, the building needs some work to make it ADA compliant. The council members reviewed the 3 plans again. Councilman Bland made the 1 st motion to use ‘Plan A’ and go forward with getting some bids. A copy is on file. Councilman Hauser made the 2 nd motion. There was no further discussion. The motion passed.

MAYOR’S COMMENT: none

PUBLIC COMMENT: Mr. Knight asked, “Where is the sewer project at, at this time, with DEQ?” Mark Holtzen explained the funding application process and receiving the funding package and the completion of the environmental studies. MR. Knight inquired about setbacks, trees or a berm or landscaping between his property and the city property. He asked if he would get any monetary compensation since his property abuts the proposed sewer project land. Councilman Hauser said there will not be any monetary compensation.

ADJOURN: Councilman Bland made the 1 st motion to close the meeting. Councilman Hauser and Winther made the 2 nd motion. There was no further discussion. The motion passed.

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