MINUTES FOR 05-18-2016

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL –

Present: Mayor Weir, Councilman Hauser, Winther, Jeffries, Bland and Attorney Phil Brown.

AGENDA AMENDMENTS- none

TREASURER’S REPORT – The bills totaled $6,679.56. Councilman Winther made the 1 st motion to pay the bills as read. Councilman Bland made the 2 nd motion. There was no further discussion. The motion passed.

MINUTES FOR 05-04- 2016 – Councilman Jeffries made the 1 st motion to approve the minutes as written. Councilman Hauser made the 2 nd motion. There was no further discussion. The motion passed.

LIBRARY REPORT – Librarian Geri Omohundro was present. She read the inventory, petty cash, computer usage time, donations and patronage reports.

SUPERINTENDENT REPORT – Superintendent Justin Hulme was present. 1. A pipe broke in the City Hall back office. An insurance adjustor has surveyed the damage. Summit Restoration furnished fans and dehumidifiers. 2. WINN CO. will mix 2 extra loads of cold mix. They will bring their mix and machines to Hagerman to demonstrate the product. 3. Two stand-by generators are available to purchase. They are $900.00 each, 1997 yr. They may need maintenance and new electronics. The subject was discussed and the conclusion made that the City should wait and get new generators. 4 The baseball diamonds are looking good.

NEW BUSINESS:

Wilson’s Club/Les Macfee – Mr. Macfee installed a water meter blow the City meter, to monitor the water used for the Wilson’s Club. He presented figures which show a discrepancy between the usage amounts on the two meters. Justin will do some research into the problem.

GATEWAY WEST PROJECT – Suzanne Jensen read a letter for the mayor and council’s review. The letter is comment about the project and its impact on the valley. The letter is on file. Ms. Jensen requested permission from the council for the mayor to put his name on the letter. Councilman Jeffries made the 1 st motion to give the mayor permission to sign the letter. Councilman Bland made the 2 nd motion. There was no further discussion. The motion passed.

ALL SCHOOL REUNION CATERING PERMIT – Councilman Bland made the 1 st motion to approve the catering permit. It is for the All School Reunion which will be held at the American Legion Hall on May 28 th . Councilman Jeffries made the 2 nd motion. There was no further discussion. The motion passed.

HYA – BANNER – The Hagerman Youth Athletics asked if they could have permission to hang a sponsors banner on the backstop during baseball season. Councilman Jeffries made the 1 st motion to allow HYA to hang the banner. Councilman Hauser made the 2 nd motion. There was no further discussion. The motion passed.

FINANCIAL POLICIES AND PROCEDURES – Clerk/Treasurer Mary Moreland created a financial control policy. She worked with Michael Burr, CPA, Phil Brown, attorney, and Kathy Uker, Region IV Development. A copy is on file. Councilman Bland made the 1 st motion to approve the May, 2016 Financial Policies and Procedures. Councilman Winther made the 2 nd motion. There was no further discussion. The motion passed.

CITY HALL REMODEL – Architect Roger Laughlin created 3 floor plans to make the office and meeting room areas more convenient and accessible. The drafts also included remodeled restrooms, or the addition of, an ADA restroom. Mayor Weir asked for permission to spend $500.00 to have plans created from one of the 3 presented choices. Councilman Bland made the 1 st motion to TABLE this discussion until the next meeting. Councilman Jeffries made the 2 nd motion. There was no further discussion. The motion passed.

PLANNING AND ZONING/TINY HOME PUBLIC MEETING AND P & Z RECOMMENDATION – Bud Huntley, Chairman of Hagerman P & Z was present. He read a letter to the mayor, council and audience which detailed P & Z’s recommendation on the proposed ‘Tiny Home’ ordinance. The letter is on file. Planning and Zoning held a public meeting in regard to the ordinance. Then at the regularly scheduled P & Z meeting they voted 3 to 2 to not pass the proposed ‘Tiny Home” ordinance. The council did not have to take action on the ordinance as P & Z recommended “no”; which then eliminated the need of action as there was no ordinance on which to vote. Councilman Jeffries made the 1 st motion stating this is no longer an issue. Councilman Bland made the 2 nd motion and stated this proposed ordinance is a dead issue. A short discussion followed in which council members said they do not feel the tiny home issue is dead, that there may be other avenues to pursue to allow the tiny homes into the city. The discussion ended. The motion passed.

WATER DAMAGE/A. RAY – Anna has requested assistance from the city to pay her water damage billing. Justin has checked the meter pit on-going and the water is not city water, but ground water. The city has decided, and voted at a previous meeting, to install a French drain to help alleviate the problem. Anna was not present for this discussion. Councilman Bland made the 1 st motion to TABLE this discussion until the next meeting when Anna will be available. Councilman Jeffries made the 2 nd motion. There was no further discussion. The motion passed.

OLD BUSINESS:

WASTEWATER FACILITY UPDATE Mark Holtzen, J.U.B., was present. The Army Cop. of Engineers have awarded the city 1.3 million dollars. These funds will be used on the lift stations repair, replacement, infrastructure project. From the Idaho Dept. of Commerce Block Grant, the city will receive $500,000.00. The DEQ has listed the Hagerman project as #5 in their “Intended Use Plan”. The city will receive a $314,000.00 grant. In 2 to 3 weeks Rural IV Development will have a funding package put together. Also, during that same time period, the funds to purchase the land should become available. Paperwork from, and between, all of the participating parties is now in the process of being routed around for signatures.

TABLED:

PIPE/HAGERMAN AVE./HARBISON – This pipe replacement project will entail $300 to $400 for gravel plus the hours for 3 men working 4 to 5 days and backhoe hours. Time and labor will be more than the cost of the gravel. Some of the pipe will need to be replaced across Mr. Guffy’s private property. Justin will draft a cost estimate and supplies list. Mayor Weir will talk to the citizens who would be involved with the project; Mr. Harbison and Mr. Guffy. A private citizen has volunteered to purchase the pipe. The mayor will talk with Mr. Harbison and Mr. Guffy to ask if they can help with the gravel expense.

MAYOR’S COMMENT – The sewer project funds are now starting to come in.

PUBLIC COMMENT – 1.Mr. Carl Legg has been involved in the tiny home meetings from the beginning of the process. Mr. Legg asked the council why didn’t they vote on the ordinance for “tiny homes” as it was presented from P & Z. Attorney Phil Brown reiterated that P & Z had voted 3 to 2 against the proposed ordinance. The ordinance was denied by the vote and did not need to be voted on by the council. 2. Bud Huntley, representing the Highway District

ADJOURN – Councilman Jeffries made the 1 st motion to adjourn the meeting. Councilman Bland made the 2 nd motion. There was no further discussion. The motion passed.