MINUTES FOR 03-02-2016

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL – Mayor Weir, Councilman Jeffries, Hauser, Bland and Winther all present.

TREASURER’S REPORT – The bills totaled $16,173.64. On the USBank card bill there is a charge for $30.14 for interest. The interest fee charges were resolved at one time but now the charge has shown up again on the billing. Mayor Weir stated he will speak with the bank about this issue. Councilman Jeffries made the 1st motion to pay the bills. Councilman Bland made the 2nd motion. There was no further discussion. The motion passed.

MINUTES FOR 02-17-16 – Councilman Jeffries made the 1st motion to approve the minutes as written. Councilman Bland made the 2nd motion. There was no further discussion. The motion passed.

FIRE/QRU – Chief Tim Peterson was present. His report is on file. The Chili Feed had a very good turnout. They raised approximately $5,300.00. 5 Hagerman Fire District team members attended Structural Fire Training at Minidoka Junior High. The department is still deliberating on the purchase of new turnout gear.

POLICE REPORT – Officer Kelby Cornett was not present. His report is on file.

SUPERINTENDENT REPORT – Superintendent Justin Hulme was present. His report is on file. A camera was put into the pipe at River Rock Place to look for obstructions. The pipe is not damaged. The roots which keep clogging the pipe are growing in through the mouth of the pipe. Nearby residents are working to keep the growth cleaned out.

The camera was also put into the Orchard St. W. pipe. There have been drainage problems there throughout the winter. The pipe was fully blocked and the camera was withdrawn. The City will continue with the drain project there to alleviate the problem.

The fire hydrant that was run over has been repaired.

Justin is completing the paperwork for Arbor Day funds. The City needs to choose a date for Arbor Day for the Proclamation of Arbor Day which is necessary to complete the application process. Justin suggested May 5, 2016. Councilman Jeffries made the 1st motion to make May 5, 2016 Hagerman Arbor Day. Councilman Bland made the 2nd motion. There was no further discussion. The motion passed.

NEW BUSINESS:

GRAVEL QUOTES – Justin explained about funding available to repair the gravel streets in town. $40,000 is available in the account in Boise. He proposed grading and graveling the City gravel streets, except for several blocks on 4th Street. A 3 inch gravel roadbed would be put down.

Councilman Jeffries made the 1st motion to move the funds from the Boise account to do this project.

Councilman Bland made the 2nd motion. There was no further discussion. The motion passed.

Councilman Bland made the 1st motion to put the funds toward the proposed street repair project and to move forward with the project. Councilman Jeffries made the 2nd motion. There was no further discussion. The motion passed.

REGION IV DEVELOPMENT – absent.

J-U-B – Mark Holtzen was present.

The Environmental Information Document was started. DEQ then informed Mark that a new more stream-lined process will soon be available. They told mark to ‘hold off’ for right now. Mark is coordinating a conference call with DEQ, EPA, J-U-B, council members, the mayor and the Army Corp. of Engineers. He will get that information to all concerned parties as it becomes available. The geo-tech work and topographic survey should be started. The city needs to speak with Region IV Development about interim financing.

The Army Corp. of Engineers notified the city that they have made $1,300,000.00 available for the project. The money may not be used to purchase land.

Everything is on hold waiting for the grant funding to be made available, possibly in April or May 2016. Councilman Bland made the 1st motion to allow Mayor Weir to contact several banks to obtain interim financing. Councilman Jeffries made the 2nd motion. There was no further discussion. The motion passed.

ARMY CORP. of ENGINEERS – The grant funds from the Army Corp. of Engineers cannot be used to purchase land. Mark Holtzen with speak with Ben Peck, at Region IV Development, to get the Scope of Work (SOW) written up. Mark will proceed to notify the Army Corp. that the lift stations project will begin.

LOWER SNAKE RIVER AQUIFER RECHARGE DISTRICT – Councilman Hauser stated he could be available to fill the appointment. Councilman Jeffries made the 1st motion to appoint Jay Hauser to be the council liaison. Councilman Bland made the 2nd motion. There was no further discussion. The motion passed.

OLD BUSINESS – none

TABLED – none

MAYOR’s COMMENT – Mayor Weir introduced Craig Laughlin. Craig is working to obtain funding for bike paths in the Hagerman area. Craig stated New Mobility West has funding available. The city will make a resolution to show support for this project.

PUBLIC COMMENT – none

ADJOURN – Councilman Jeffries made the 1st motion to adjourn the meeting. Councilman Hauser made the 2nd motion. There was no further discussion. The motion passed.